Document Management and Collaboration

CTSpace delivers document management and collaboration capabilities for complex, large-scale, enterprise-wide projects that involve multiple teams from within and outside of an organisation. The collaboration workspace provides a secure, online, environment where project team members from multiple organisations can share and collaborate on documents and participate in business processes, regardless of location or time zone.

Key Features:

• Secure, central document repository to store documents and drawings
• Version control with easy access to current and previous versions of documents
• Customisable document numbering to allocate a unique reference number for individual documents
• Document categorisation to allow documents to be allocated to specific categorieswith its own meta-data and numbering system.
• Document registration to create a placeholder for a document that will be uploaded into the system in the future and report against delivery status.
• Easy-to-use functionality for adding new users
• User profile management to determine which individuals or groups can read or update files
• Document approval management to can track progress of approval
• Process and workflow functions including tasks, change orders, RFI's, technical queries and letter distribution
• Meeting minutes management to simplify the process of entering minutes, actions and tracking progress
• View and mark-up support for specific file formats (e.g. technical drawings)
• Auditing function to track and report on all activity
• Calendar functionality to manage project-based activities and synchronise with Outlook
• Powerful search facilities
• Comprehensive reporting module to track progress of key tasks and identify overdue items
• Third-party reprographics services, to simplify printing and distribution of drawings
• Integration with other enterprise class applications such as asset management, CAD applications, accounting tools and other document management systems.